Art Society of Monmouth County
PROSPECTUS
Summer 2024 Exhibit
Middletown Arts Center (MAC)
36 Church St.
Middletown, NJ 07748
The Online Registration Period is:
Sunday, June 30 to Friday, July 12, 2024 @ midnight
Receiving of Art: Saturday July 27, 2024 from 10-12pm
Exhibit Dates: Monday July 29 to Saturday August 24, 2024
Reception: Saturday, August 24, 2024 from 1-3pm
Takedown of Art: Immediately following the Reception
This Exhibit will feature artwork displayed at the Middletown Arts Center and on the ASMC Website. This Exhibit is not sponsored at this time and no monetary awards will be given.
The Exhibit is open to all current ASMC members. There will be an entry fee for this Exhibit.
The Exhibit will be judged by a professional who will evaluate the various medium categories for award ribbons
(1st, 2nd, 3rd place and achievement ribbons)
Note: For any questions regarding the submission process, please contact ASMC at asmc722@gmail.com
ONLINE REGISTRATION DATES:
· To participate in this exhibit, you must register online which starts Sunday June 30 and ends Friday, July 12, 2024 @ Midnight (no exceptions past deadline). By providing the requested information and a JPEG file, your work will appear both in our website gallery of exhibit and displayed at MAC. If you do not want your work to appear in our website gallery, then you do not have to attach a JPEG file, but you still must provide the requested information on the Submission Form.
· Our Virtual Art Exhibit will be posted on our website
· If you cannot drop off your artwork on Receiving Day (Saturday, July 27 from 10am-12pm), please arrange for someone else to do so.
· An Exhibit Awards Reception will be held at the MAC on Saturday August 24, 2024 from 1-3pm with take-down & removal of artworks to follow.
EXHIBIT REQUIREMENTS
· A participant in this exhibit must be a fully paid, current member (see below).
· Up to two entries are permitted per artist. Entry fees: $10 first entry; $5 for second one.
· The artwork represented in your submitted JPEG file(s) must be your original work; no copies of famous art will be accepted.
· The artwork must be for sale. The sale price should be based upon a matted an/or framed work, No nudes or political statements will be accepted,
· For Photographs, all elements must be the work of the submitting artist and have been produced by a camera or a cell phone. Computer-generated textures for backgrounds and software enhancements may be used. Computer-generated images are not considered photographs.
· Artists are encouraged to insure their works, as the ASMC is not responsible for damage or loss of artwork during the Exhibit.
· 1st, 2nd, 3rd Place and Achievement Ribbons may be awarded by an independent judge for the following mediums: acrylics, oils, pastels, photography, watercolors, mixed/other, drawing, digital art and sculpture (artist must provide a pedestal). If entries in any category are four or fewer, that medium’s art will be combined with another medium.
Exhibit physical-entry restrictions:
- Works exceeding 40’ x 50” (frame included) will not be accepted;
- Works weighing over 20lbs will be excluded.
- A 10% commission is to be paid to the ASMC by the artists for art sold as a result of the Exhibit. A 20% commission is to be paid to the MAC by the artist.
· Sales Tax remittance is the responsibility of the artist. Inquiries for purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be connected with the potential buyer.
· The Submission Form requires an Electronic Signature, to do this, press and hold your “Mouse” button down. By providing this Electronic Signature you agree that the rules for this Exhibit will be followed, that the information is correct and it is not subject to modification.
MEMBERSHIP INFORMATION
The ASMC Annual Membership starts September 1st and ends August 31st.
If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:
ASMC
PO Box 722, New Monmouth, NJ 07748-0722
ATTN: Membership
Alternatively, you can use PayPal (accessed from our website).
If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new Membership page.
ENTRY SUBMISSION PROCESS
There are six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
· Photograph your artwork using a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website). Save your selected JPEG files on your device.
· Select one or two JPEG file(s) of the selected work(s) to be entered. (no frame or mat showing)
· Resize your JPEG file(s) resolution at 72 ppi; long side equal or greater than 2000 pixels. File size must be less than 3 MB. If you can, set Color Space to s-RBG, done for better viewing with a monitor.
-If you need assistance with resizing your photo with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file, not HEIC).
· Rename your JPEG file according to the following protocol:
-Select a Medium Code for the file:
O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels; PH = Photography; MO = Mixed/Other; DR = Drawing; DA = Digital Art; and S = Sculpture.
- Required Information for JPEG File Name:
“Medium Code_Name Last_Name First_Title”
Example: “PH_Smith_John_My Old Homestead”
Notes:
- Be sure that your JPEG files are properly resized and named before “Clicking” the “Submission Form” link.
- During online submission you will be asked to provide: the height (H) and width (W), both in inches, of the framed artwork, the year in which the artwork was completed and the cost to a buyer to purchase the artwork.
- Any additional comments, such as: type of frame & matting, cost options, etc. may be added.
- By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remains with the submitted artist.
Step 2 – ENTRY FEE PAYMENT METHODS* See End Notes for further details
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT PAID MEMBER AND PAY $10 for the first entry and $5 for the second entry.
· Payment Option 1 – Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “2024 Summer Exhibit
- Mail check IMMEDIATELY to:
ASMC, PO Box 722,
New Monmouth, NJ 07748-0722
ATTN: “2024 Summer Exhibit"
· Payment Option 2 – Pay using PayPal (found on Submission Form):
- After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box”, please include your name and “Summer Art Exhibit”.
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal confirming payment.
Step 3 – ARTWORK ENTRY and PAYMENT
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal. You will receive an acknowledgment that your submission has been received from the ASMC regardless of your method of payment (from “noreply@jotform.com”) and an additional acknowledgment from PayPal regarding your payment.
Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder: asmc722@gmail.com; info@artsocietyofmonmouthcounty.org; and noreply@jotform.com.
You are now ready to register. The registration period is from Sunday, June 30, 2024 and ends Friday, July 12 @ Midnight. Entry fees are non-refundable.
Note that Steps 4, 5 and 6 are what to do after you register. To register go to the BOTTOM of this Prospectus and click:
“ΤO REGISTER and ACCESS THE SUBMISSION FORM,
CLICK HERE {SUBMIT}”
NOTE: THIS LINK IS INACTIVE
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will receive a confirmation e-mail from the ASMC when the Check is received. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive these confirmations, contact the ASMC at: asmc722@gmail.com
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee (either by check or PayPal) by Receiving,, you will not be entered into the exhibit.
Step 5 – DROP OFF ARTWORK AT RECEIVING DAY
Prior to dropping off your artworks, please fill out and print a “BACK LABEL”; A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging. Bring your check if you have not mailed it by one week before Receiving Day.
Step 6 – END OF SHOW PICK-UP
At the conclusion of the exhibit at the MAC, all artworks must be removed following the closing reception. If you cannot do this yourself, please arrange to have it removed. If you cannot attend the Reception and no one can pick up your art, please note that members of the Board cannot take responsibility for the removal of the art.
The Middletown Arts Center has no storage room but will allow the work to remain at the artists' risk. If you do not pick up your art at the MAC on Monday 7/1/24, a $5 fee per week will be applied. Please email us with any questions and let us know if you will NOT be able to remove your art after the reception.
*NOTES:
At the end of the Submission form:
• if you select “Check”, click the "Submit" button. Please mail check to the ASMC. If you are within a week of Receiving, bring the check.
• If you select “PayPal”, click the PayPal Checkout button. You will be redirected to log into your PayPal account. After successfully paying through PayPal, your submission information will be automatically submitted.
ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY THAT DOES NOT ADHERE TO THE RULES
“ΤO REGISTER and ACCESS THE SUBMISSION FORM,
NOTE: THIS LINK WILL BE ACTIVE ON 6/30/24