PROSPECTUS
The Art Society of Monmouth County
2025 Photography Exhibit
Middletown Township Public Library
55 New Monmouth Road Middletown, NJ 732-671-3700
Mandatory Online Registration Period Is December 1, 2024 to December 13, 2024 @ Midnight
Receiving of Art: Saturday, January 4th, 10 a.m. to Noon.
Reception: Saturday, February 1, 2025, 1 p.m to 3 p.m.
Artwork Takedown: Saturday, February 1 from 3 - 4 p.m.
EXHIBIT DATES:
- At Library: January 6 - January 31, 2025
This Exhibit will feature photography artwork displayed at the Middletown Township Public Library and on the ASMC’s Website. The Exhibit is open to all current ASMC Members (see below) and an Entry Fee will be assessed. The Photography Exhibit will be judged by
Awards for 1st, 2nd , 3rd place and achievement ribbons.
(Any questions regarding the submission process, please contact ASMC at asmc722@gmail.com)
MANDITORY ONLINE REGISTRATION
● To participate in this exhibit, you must register online (see above for dates). By providing the requested information on the submission form and JPEG files, your work will appear both on our website gallery of the exhibit and be displayed at Middletown Township Public Library. If you do not want your work to appear in our website gallery, then you do not have to attach a JPEG file, but you still must provide the requested information on the Submission Form.
Our Virtual Art Exhibit will be on our website. If you cannot drop off your artwork on Receiving Day (Saturday, January 4th from 10am to noon), please make arrangements for someone else to do so.
Judging of the Exhibit will occur on or about January 10th, after which the hanging works will be formally identified with the photographer’s name, title of work and price.
● End of Exhibit pick-up of individual works from Middletown Township Public Library will occur on Saturday, February 1, 1 – 3 pm reception; take down 3-4pm.
EXHIBIT REQUIREMENTS
A participant in this exhibit must be a fully-paid, current member (see below).
Up to two (2) entries are permitted per artist.
For this show entries cannot have previously won an ASMC Monetary or Achievement Award.
The photo artwork represented in your submitted JPEG file(s) must be an original work by the artist. The photo artwork must be for sale. The sale price should be based upon a matted and/or framed work. No nudes or political statements will be accepted.
For the photographic files submitted, all elements must be the work of the submitting photographer and have been produced by a camera or cell phone. However, computer- generated textures and software enhancements may be used. Computer-generated images are not considered photographs.
Artists are encouraged to insure their works, as the ASMC is not responsible for damage or loss of artwork during the Exhibit.
Achievement Ribbons will be awarded by an independent judge for 1st, 2nd, or 3rd place and Achievement Awards.
● The following exhibit physical restrictions will be evaluated at submission:
- works exceeding 24” x 36” (frame included) will not be accepted.
- works weighing in excess of 15 pounds will be excluded.
A 20% commission to ASMC will be collected for works sold as a result of the Exhibit. Sales Tax remittance is the responsibility of the artist. Inquiries for purchases of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org.
The artist will be contacted and connected with the potential buyer.
The Submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” in the box until a dot is shown and you can “write” your signature holding the left “Mouse” button down.
By providing this Electronic Signature you agree that all the rules for this Exhibit will be followed, that the information is correct, and it is not subject to modification.
In addition, you hereby agree to assume all risk and responsibility for any damages that any artwork that you submit may sustain in connection with any Exhibit or Show sponsored by the Art Society of Monmouth County. You release and hold harmless the Society, its officers and members from all claims of liability sustained in connection with your involvement in the activities of the Society even if such damage is caused in whole or in part by the negligence or fault of the Society, its officers or members.
MEMBERSHIP INFORMATION
The ASMC Annual Membership term starts September 1st and ends August 31st. If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the “ASMC, ATTN: Membership, PO Box 722, New Monmouth, NJ 07748-0722. Alternatively, you can use PayPal (accessed from our Website’s Home page on the right side).
If you are not a member, you can join the ASMC by going to: “Join Us” membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new membership page. After completing the new member form, you can elect to use Payment Option 2 - Pay using PayPal (see below) instead of mailing a check. Once your form and payment are received, you will be contacted by our Membership VP to welcome you to the organization. You may then proceed with entering the exhibit.
ENTRY SUBMISSION PROCESS
The following six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
Select your photographs taken with a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website).
Save as JPEG files on your device.
· Select up to three (3) JPEG files of the works to be entered
· Resize your JPEG file(s). Resolution at 72 ppi; long side is equal or greater than 1000 pixels. File size must less than 3 MB.
If you need assistance with resizing your photo, see instructions on our website. Mobile phone photographs are acceptable (submit as a JPEG file).
Rename your JPEG file
- Required Information for JPEG File Name:
“Name Last_ Name First_ Title_Entry Number”
- Examples for twp entries: “Smith_John_My Old Homestead_1”
“Smith_John_My New Homestead_2”
Notes:
- Be sure that your JPEG file is properly resized and named before ‘Clicking” the “Submission Form” link.
- During on-line submission you will be asked to provide:
= the height (H) and width (W), both in inches, of the framed artwork and the cost to a buyer to purchase the artwork.
= any additional comments, such as: type of frame & matting available, cost options.
- By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remain with the submitting artist.
Step 2 – ENTRY FEE PAYMENT
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER AND PAY A $5 ENTRY FEE FOR EACH WORK SUBMITTED.
Payment Option 1 - Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “2025 Photography Exhibit”
- Mail check IMMEDIATELY to: ASMC, PO Box 722,
New Monmouth, NJ 07748-0722. ATTN: “2025 Photography Exhibit”
- You will receive an email from or be contacted by the ASMC if your Check has not been received.
Payment Option 2 - Pay using PayPal (found on Submission Form): - After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box”, please include your name and “2024 Photography Exhibit”.
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal showing payment.
Step 3 – ARTWORK ENTRY
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal.
[Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder asmc722@gmail.com, info@artsocietyofMonmouthcounty.org and noreply@jotform.com].
You are now ready to register.
- The mandatory online registration period is from December 7th, 2024 to December 13, 2024 @ Midnight
- Please note that Steps 4, and 5 are what to do after you register and Step 6 refers to the End of Exhibit Pick-Up.
- To register go to the bottom of this Prospectus and click {Submit}
Entry fees are non-refundable.
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will only be notified that the ASMC has not received your Check and that an alternative payment arraignment will have to be made. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive these confirmations, contact the ASMC at asmc722@gmail.com.
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee (either by check or PayPal) by January 4th, 2025 in person at Receiving, you will not be entered into the exhibit.
Step 5 – DROP OFF ARTWORK
- Prior to dropping off your works, please print and fill out a “BACK LABEL” for each work entered (Click here for back label) TAG #’s will be provided by the Receiving Team
- Prior to travelling to Middletown Township Public Library, please check their website for any closure of the Library (https://www.mtpl.org).
Step 6 – END OF EXHIBIT PICK-UP
On Saturday, February 1, the Photography Exhibit will hold our awards reception from 1 pm to 3 pm. Take down of Photos will be between 3 pm and 4
p.m. all works must be removed from the Middletown Township Public Library that day. If you cannot do this yourself, please make arrangements to have it removed. If artwork remains at the
Middletown Township Public Library, the ASMC will take possession of the works for 30 days, after which the artwork will be donated to a non-profit organization.
ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY THAT DOES NOT ADHERE TO THE RULES
To reach the SUBMISSION FORM to register, Click here {SUBMIT} (this link will be active on Dec. 1
Thank you for exhibiting. Good luck!