Welcome to the Art Society of Monmouth County
PROSPECTUS
The Art Society of Monmouth County
The 2024 December Anniversary Members' Exhibit sponsored by the family of Gene Steele
Middletown Arts Center, Church Street
Receiving of Art: Saturday, December 7th, 2024 10am-noon
Exhibit dates December 9th - January 4th, 2025
Reception and Takedown Saturday, January 4th
RECEPTION 1-3pm and TAKEDOWN 3-4pm
On line registration is required beginning November 3rd on the ASMC website, and will end on November 15th at midnight. Two entries per person.
This Exhibit will feature artwork displayed at the Middletown Arts Center and on the ASMC’s Website.
This Exhibit is open to all current members, an entry fee of $10.00 will be assessed. The Exhibit will be judged by a professional who will evaluate the various medium categories for recognition awards: 1st, 2nd, and 3rd, Place {monetary} Awards and Achievement ribbons (previously called Honorable Mention). A medium category has to have 5 or more entries. If not, the entries will be combined into another similar category or into "Mixed/Other".
EXHIBIT REQUIREMENTS
ENTRY SUBMISSION PROCESS
There are six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
· Photograph your artwork using a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website). Save your selected JPEG files on your device.
· Select one or two JPEG file(s) of the selected work(s) to be entered. (no frame or mat showing)
· Resize your JPEG file(s) resolution at 72 ppi; long side equal or greater than 2000 pixels. File size must be less than 3 MB. If you can, set Color Space to s-RBG, done for better viewing with a monitor.
-If you need assistance with resizing your photo with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file, not HEIC).
· Rename your JPEG file according to the following protocol:
-Select a Medium Code for the file:
O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels; PH = Photography; MO = Mixed/Other; DR = Drawing; DA = Digital Art; and S = Sculpture.
- Required Information for JPEG File Name:
“Medium Code_Name Last_Name First_Title”
Example: “PH_Smith_John_My Old Homestead”
Notes:
- Be sure that your JPEG files are properly resized and named before “Clicking” the “Submission Form” link.
- During online submission you will be asked to provide: the height (H) and width (W), both in inches, of the framed artwork, the year in which the artwork was completed and the cost to a buyer to purchase the artwork.
- Any additional comments, such as: type of frame & matting, cost options, etc. may be added.
- By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remains with the submitted artist.
Step 2 – ENTRY FEE PAYMENT METHODS* See End Notes for further details
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT PAID MEMBER AND PAY $10 for the first entry (and $5 for the second entry if applicable).
· Payment Option 1 – Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “2024 December Anniversary Exhibit
- Mail check IMMEDIATELY to:
ASMC, PO Box 722,
New Monmouth, NJ 07748-0722
ATTN: “2024 DECEMBER Exhibit"
· Payment Option 2 – Pay using PayPal (found on Submission Form):
- After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box”, please include your name and “Summer Art Exhibit”.
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal confirming payment.
Step 3 – ARTWORK ENTRY and PAYMENT
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal. You will receive an acknowledgment that your submission has been received from the ASMC regardless of your method of payment (from “noreply@jotform.com”) and an additional acknowledgment from PayPal regarding your payment.
Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder: asmc722@gmail.com; info@artsocietyofmonmouthcounty.org; and noreply@jotform.com.
You are now ready to register. Entry fees are non-refundable.
Note that Steps 4, 5 and 6 are what to do after you register. To register go to the BOTTOM of this Prospectus and click:
“ΤO REGISTER and ACCESS THE SUBMISSION FORM,
CLICK HERE {SUBMIT}”
NOTE: THIS LINK IS INACTIVE until the opening date for submissions
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will receive a confirmation e-mail from the ASMC when the Check is received. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive these confirmations, contact the ASMC at: asmc722@gmail.com
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee (either by check or PayPal) by Receiving,, you will not be entered into the exhibit.
Step 5 – DROP OFF ARTWORK AT RECEIVING DAY
Prior to dropping off your artworks, please fill out and print a “BACK LABEL”; A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging. Bring your check if you have not mailed it by one week before Receiving Day.
Step 6 – END OF SHOW PICK-UP
At the conclusion of the exhibit at the MAC, all artworks must be removed following the closing reception. If you cannot do this yourself, please arrange to have it removed. If you cannot attend the Reception and no one can pick up your art, please note that members of the Board cannot take responsibility for the removal of the art.
The Middletown Arts Center has no storage room but will allow the work to remain at the artists' risk. If you do not pick up your art, a $5 fee per week will be applied. Please email us with any questions and let us know if you will NOT be able to remove your art after the reception.
*NOTES:
At the end of the Submission form:
• if you select “Check”, click the "Submit" button. Please mail check to the ASMC. If you are within a week of Receiving, bring the check.
• If you select “PayPal”, click the PayPal Checkout button. You will be redirected to log into your PayPal account. After successfully paying through PayPal, your submission information will be automatically submitted.
Back Label LINK is here.
· Online registration is required. A participant in this exhibit must be a fully-paid current member.
· Two entries per artist accepted
· The artwork must be for sale and cannot have previously won any ASMC monetary awards. The sale price should be based upon the matted and framed work.
· No nudes or political statements will be accepted.
· The artwork represented in your submitted JPEG file must be an original work by the artist.
· Artists are encouraged to insure their works; the ASMC is not responsible for damage or loss of artwork during the exhibit.
· Exhibit physical-entry restrictions; works exceeding 25”x 36” or in excess of 20 lbs will not be accepted.
· A 20% commission to ASMC will be collected for works sold as a result of the Exhibit. Sales Tax remittance is the responsibility of the artist. Inquires for the purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be contacted and connected with the potential buyer.
· The Submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” in the box until a dot is shown and you can “write” your signature holding the left “Mouse” button down. By providing this Electronic Signature you agree that the rules for this Exhibit will be followed, that the information is correct, and it is not subject to modification.
● Resize your JPEG file(s). Resolution at 72 ppi; long side is equal or
greater than 2000 pixels. File size must less than 3 MB. If you can, set Color Space to s-RBG, this will allow for better viewing on a monitor.
- If you need assistance with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file).
● Rename your JPEG file
- Select a Medium Code for the file:
O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels;
PH = Photography; and MO = Mixed/Other, DR = Drawing; DA = Digital Art; and
S = Sculpture.
● Required Information for JPEG File Name:
“Medium Code_Name Last_ Name First_ Title”
Example: “PH_Smith_John_My Old Homestead”
Notes:
- Be sure that your JPEG files are is properly resized and named before
“Clicking” the “Submission Form” link.
- During online submission you will be asked to provide: the height
(H) and width (W)
MEMBERSHIP INFORMATION
The ASMC Annual Membership starts September 1st and ends August 31st. If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:
ASMC
PO Box 722
New Monmouth, NJ 07748-0722
ATTN: Membership
Alternatively, you can use PayPal (accessed from our website).
If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new Membership page.
After completing the new member form, you can pay using PayPal instead of mailing a check. Once your form and payment are received, you will be contacted by our Membership VP to welcome you. You may then enter the exhibit.
DROP OFF ARTWORK:
Saturday December 7th from 10am-noon at the MAC
Prior to dropping off your artworks, please fill out and print a “BACK LABEL”. A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging.
END OF SHOW RECEPTION AND PICK-UP - Saturday, January 4th
IF YOU MUST REMOVE YOUR ARTWORK PRIOR TO THE RECEPTION, PLEASE ADVISE THE ASMC AT asmc722@gmail.com OF YOUR INTENTIONS
Now that you have read this Prospectus, you may click the link below to access the Online Submission Form (this link will become active at the Exhibit's Submission ONLINE DATE.